Library and Documentation Directorate

Document Request and Access Process

If documents contained in student personnel files are required, a document request must be submitted through the Online Communication System.

After the request has been submitted, the requested student personnel file is hand-delivered by authorized personnel to the authorized person who submitted the request.

Upon completion of the use of the document, the requested personnel file must be returned in full to the authorized personnel by hand.

After the student personnel file has been returned and the relevant process has been completed, the request submitted through the Online Communication System is closed.

Document Request Process

1. Submitting a Request: A document request is submitted through the Online Communication System.
2. Preparation of the Personnel File: The request is reviewed by authorized personnel, and the relevant personnel file is prepared.
3. Hand Delivery: The prepared personnel file is hand-delivered to the authorized person who submitted the request.
4. Hand Return: Upon completion of the process, the personnel file is hand-delivered back to the authorized personnel.
5. Closing the Request: Once the personnel file has been returned and the process has been completed, the request in the system is closed.

Note: Access to student personnel files and document requests are carried out in accordance with the relevant legislation and the University's authorization procedures.